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Farcaster's Event Attendance: Email Add-On Details »
Farcaster's Event Attendance: Email Add-On
Mod Version: 1.0.0, by Farcaster (Coder) Farcaster is offline
Developer Last Online: Jun 2014 I like it Show Printable Version Email this Page

This modification is in the archives.
vB Version: 3.6.4 Rating: (12 votes - 4.92 average) Installs: 97
Released: 08 Feb 2007 Last Update: Never Downloads: 384
Not Supported DB Changes Uses Plugins Additional Files  

This modification is an enhancement for the "Farcaster's Event Attendance" modification. After you install this modification, you will be able to configure various notification and reminder messages to members who RSVP'd for events on your calendar. For instance, you could configure a message to be sent to a member who RSVP'd "Maybe" to prompt him to update his RSVP status a few days before the event started. You could configure an additional notification to be sent to members who RSVP'd "Yes" to remind them of the event one day, one week, or at any point before the event occurs.

Prerequisites:

Farcaster's Event Attendance 1.1.0 (or newer)

Installation
- 1 file upload
- 1 XML upload

1. Upload the file rsvp_notify.php to your forums includes\cron directory.
2. Use the Product Manager to import the product file product-rah_rsvp_email_1_0_0.xml.xml
3. Modify the RSVP email notification options as needed under "Farcaster's Event Attendance" in the options menu.
4. Modify the schedule of the "Send RSVP notifications" job as needed. By default, it is set to run at midnight each day.

Default Notifications
When you first install the product, it is configured to:
  • Send an email to users who RSVP'd "Maybe" at 5 days before the event, and then again at 1 day before the event. The email template used will produce a letter like the following, with the subject line of "RSVP Status: [Event Title]":
    • Dear [username],

      An event you were interested in at [Board Name] is scheduled to begin soon. You previously RSVP'd "Maybe." If you will be able to attend, please take a moment to update your RSVP status. Attached below are the details of the event.

      Event: [Event Title]
      Scheduled Start Date: [Date of Event w/o Time] (# Days)
      ===========================================================
      [Event Description]
      ===========================================================

      To update your RSVP status or to view this event, visit: [Link to Event]

      All the best,

      [Board Name]
  • Send an email to users who RSVP'd Yes at 5 days before the event with the subject line of "Reminder: [Event Title]" and the following letter:
    • Dear [username],

      This is a reminder that an event you RSVP'd for will be coming up within the next 5 days. If you are no longer able to attend, please update your RSVP status. Otherwise, we look forward to seeing you there!

      Event: [Event Title]
      Scheduled Start Date: [Date of Event w/o Time] (# Days)
      ===========================================================
      [Event Description]
      ===========================================================

      To update your RSVP status or to view this event, visit: [Link to Event]

      All the best,

      [Board Name]
  • Send an email to users who RSVP'd Yes at 1 day before the event with the subject line of "Reminder: [Event Title]" and the following letter:
    • Dear [username],

      This is a reminder that an event you RSVP'd for is scheduled to begin soon. If you are no longer able to attend, please update your RSVP status. Otherwise, we look forward to seeing you there!

      Event: [Event Title]
      Scheduled Start Date: [Date of Event w/o Time] (# Days)
      ===========================================================
      [Event Description]
      ===========================================================

      To update your RSVP status or to view this event, visit: [Link to Event]

      All the best,

      [Board Name]

Revision Log
1.0.0 - Initial Release

Further documentation available in first post.

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Comments
  #2  
Old 08 Feb 2007, 07:40
Farcaster Farcaster is offline
 
Join Date: Dec 2005
Real name: Robert Howard
Setting up Notifications
The options are setup to give you a wide latitude of setting up all kinds of schedules with different email templates. Under the options for "Farcaster's Event Attendance" you will now have a text area for each of the RSVP statuses (Yes, No and Maybe). On each line you type in the number of days (or fraction thereof) in advance of the event the email should be sent, followed by a comma and then the email phrase to be used. To setup more than one, just add a new line. For instance, to send a notification 5 days in advance to members who RSVP'd "yes," I created a new email phrase called rsvp_yes_5 and then added the following line to the option box:
5,rsvp_yes_5
I decided that I also wanted to have a message sent 1 day in advance, so I added another email phrase called rsvp_yes_1 and added it just below the previous line, like this:
5,rsvp_yes_5
1,rsvp_yes_1
Adding a New Email Phrase
1. Under the Phrase Manager, click "Add New Phrase"
2. Change the Phrase Type to "Email Subject Text"
3. Set the varname. This will be the name you reference in the notification box described above.
4. Type the text you want to appear in the subject line in the "Text" box. You can use variables. A list of available variables will be described in the next section.
5. Save the phrase.
6. Add another phrase by clicking, "Add New Phrase" under the Phrase Manager.
7. Change the Phrase Type to "Email Body Text".
8. Set the varname to the exact same name as you used for the "Email Subject Text" above.
9. Type the text you want to appear in the "Text" box. You can use variables.

Available Variables:

$username = The user's forum name
$rsvp_day = The day the event occurs, formatted as Y-m-d, ie: 2007-01-01
$rsvp_day_formatted = The day the event occurs.
$when = Number of days to event or "Today" if the event occurs on the same day as the notice is going out, ie: 3 Days
$days_to_event = Number of days to event, without the word "Days" appended.
$rsvpd_on = The date the member RSVPd.
$guests = The number of guests the member said he'd be bringing.
$rsvp[title] = The event title.
$rsvp[event] = The event description.
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  #3  
Old 08 Feb 2007, 11:37
powerbook's Avatar
powerbook powerbook is offline
 
Join Date: Jul 2006
It keeps on getting better
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  #4  
Old 08 Feb 2007, 16:33
Ted S Ted S is offline
 
Join Date: Dec 2003
Just when I was thinking that my site needed this and I would have to do it myself. Great addon, thank you!
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  #5  
Old 08 Feb 2007, 17:46
Farcaster Farcaster is offline
 
Join Date: Dec 2005
Real name: Robert Howard
Are the instructions easy enough to understand? I know it is a little complicated to setup your notifications, but I wanted to keep it as open ended and scalable as possible for everyone's individual needs.
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  #6  
Old 08 Feb 2007, 18:17
Wayne Luke's Avatar
Wayne Luke Wayne Luke is offline
 
Join Date: Jan 2002
Real name: Wayne
Does this take account of the user's email seetins such as "Admins can email"?
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  #7  
Old 08 Feb 2007, 18:31
Farcaster Farcaster is offline
 
Join Date: Dec 2005
Real name: Robert Howard
Originally Posted by Wayne Luke View Post
Does this take account of the user's email seetins such as "Admins can email"?
No, it will send an email regardless of that setting, just as I'm pretty sure a reminder would, if they set one up.
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  #8  
Old 08 Feb 2007, 19:12
Wayne Luke's Avatar
Wayne Luke Wayne Luke is offline
 
Join Date: Jan 2002
Real name: Wayne
Thanks. I'll just have to make a note in the RSVP form then.
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  #9  
Old 08 Feb 2007, 20:18
PennylessZ28 PennylessZ28 is offline
 
Join Date: Mar 2002
Real name: Mike
awesome
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  #10  
Old 09 Feb 2007, 03:14
Ted S Ted S is offline
 
Join Date: Dec 2003
Originally Posted by Farcaster View Post
No, it will send an email regardless of that setting, just as I'm pretty sure a reminder would, if they set one up.
Hum. That may be something worth adding to the next update? Technically if someone opts-out they shouldn't get any emails. Just my thoughts...
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  #11  
Old 09 Feb 2007, 15:02
Farcaster Farcaster is offline
 
Join Date: Dec 2005
Real name: Robert Howard
I can definitely add it as an option to "Respect Admin-Email opt-out." In a fashion, this works much like a reminder does, which is sent from the system and not from an admin. On my board at least, I want it to send out regardless, but I can understand where you're coming from and it's not very hard to add in, so you can expect it in the first revision.
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  #12  
Old 09 Feb 2007, 17:51
Ted S Ted S is offline
 
Join Date: Dec 2003
Thanks!
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  #13  
Old 09 Feb 2007, 23:00
Locutus2999 Locutus2999 is offline
 
Join Date: May 2003
Great mod. Will make the event system even better.

It would be great if you could email members whenever a new event is posted. Maybe a custom profile field for "Notify me of new events"
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  #14  
Old 09 Feb 2007, 23:03
Farcaster Farcaster is offline
 
Join Date: Dec 2005
Real name: Robert Howard
Thumbs up

Locutus2999,

That's on my list of things to do, but I'm going to make it seperate from the RSVP system, since you may want it to run on calendars or for events that are not using the RSVP modification.
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  #15  
Old 13 Feb 2007, 19:46
ricker ricker is offline
 
Join Date: Jun 2003
Thank you for the great hack!! I've already noticed an improvement on my roll calls - much less "maybe's" and people showing up for events when they said they would.

Is there any support for $customfields? I have an extensive list of them set up, and it would be great if they could be included in the email.

Thanks again!
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