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Email Integration (New threads/replies by email) Details »
Email Integration (New threads/replies by email)
Mod Version: 2.6, by Cyricx (Member) Cyricx is offline
Developer Last Online: Dec 2011 I like it Show Printable Version Email this Page

This modification is in the archives.
vB Version: 3.6.8 Rating: (36 votes - 4.72 average) Installs: 191
Released: 02 Jul 2007 Last Update: 29 Feb 2008 Downloads: 2009
Not Supported DB Changes Uses Plugins Template Edits Auto-Template Code Changes Additional Files  

This mod is based off of the Mail Reply modification by Colin F to which I have obtained permission to rewrite and release.

This modification allows you to mimic email lists such as yahoo groups through your forums!

After installing this modification you will have new settings in your forum manager where for each forum you can enable this modification and setup a separate email address to use for each forum that you have this enabled for.

Just like how there is a separate email address for each yahoo group.

After doing so, members can subscribe to each forum that this mod is enabled for to receive notifications for new threads and replies.

Any posts in that forum, will be sent to them via email. (Example email attached below). The users can then reply to that email (which will then be processed and posted to the forums through the cron job that runs every 10 minutes), or they can send a new email to the email address and a brand new thread will be created!

Essentially mimicing an email list! Suddenly those users that hate forums, can still be dragged into the conversations and help keep the forum's activity level up!

These are the known bugs to date:
  • Confirmed bug that email processing does not handle Japanese characters.
Unsupported Items
These are the items that are not currently supported:
  • Some custom bbcode modifications will not display like they do on the forums in the html emails. Like glow, and the table mod.
  • Please see the file in the zip for upgrading!! If your upgrading from version 2.3.X you will need to reverse some file edits that are no longer nessecary!
  • See instructions in the zip file.
(See the file in the zip for a complete history!)
  • 2.6 Release
    • Bug Fixes
      • Joining an unmoderated public group will now auto subscribe you per the usergroup settings.
      • NO CONFLICTS with Instant Thread Subscription! See details in below post.
    • New Stuff
      • User Option Allow Auto Subscribe - This is an admin allowable, user option that let's the user choose to not be auto subscribed.
      • User Option not receive own posts - A new user option that lets them select to NOT receive their own posts via email.
      • Editted the phrase for the Auto Subscription script to tell people what to do if there are no listings.
      • Added error checks when saving a usergroup for if auto subscriptioin is entered with a forumid for a forum that does not have email integration enabled and also checks that the usergroup you are saing is entered in the forum manager as allowed to use email integration.
  • 2.6.1 Release (BETA VERSION)
    • Hot Fix
      • It appears I was unseting a variable too soon. I've corrected this and it has resolved the issue with multiple posted replies on my test server.
Most of these will be slow to make it in til I know I've got the code to handle just about every type of email we could receive But in anycase, here are the ideas for future versions!
  • End User Option to subscribe to just receive new thread emails, or receive all new thread & reply emails (current version does all new threads & replies).
Thanks to RedTyger, Bob Denny, Ed Kohwley and Chris McKeever for their additions and assistance with portions of this code.

Huge thanks also goes to the many individuals that have helped test various incarnations of this mod.

MAD PROPS TO: cgmckeever for a great quoting regex for the old format, and all the mods at for helping test version 2.4 prior to release!!

You guys rock!

Please feel free to donate to my continued work on this modification!! It let's me spend more time on it!
Make a Donation!

Version 2.6 will work with both 3.6.8 and 3.7!

The #.X versions are the solid tested versions.

The #.X.X versions are the beta versions. New features and bug fixes will be worked in there and then when I have a solid version it'll be released as the next #.X

Thank you!!

~ Cyricx

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Click image for larger version

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Similar Mod
Mod Developer Type Replies Last Post
Major Additions Email Integration (New Threads/Replies by and through email!) Cyricx vBulletin 3.7 Add-ons 357 24 Jun 2014 20:05

Old 19 Feb 2011, 15:00
frankR frankR is offline
Join Date: Feb 2011
I'd like this mod for 4.x as well.

I'm converting from an email group to a forum and many users aren't happy. This email option would help.
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Old 20 Feb 2011, 03:14
kevinh kevinh is offline
Join Date: May 2007
I used Email Integration successfully on a 3.x site when migrating people from an old fashoined mail list. It served it's purpose well, but a year or so down the track we have now turned it off because it does have it's drawbacks. These include server load and the inability to moderate posts by email. Also, having a new post automatically go out to all subscribers almost immediately after the post can be a real problem if the post is innappropriate or spam. There's also a bit of an admin overhead because people don't understand how it works and are incapable of following instructions

I don't use vB 4, I'm still on 3.6, but I have just found another solution. I installed this which adds an RSS feed to each forum and sub forum, (this may already exist in vB 4.x)

My site has a primary level forum (which doesn't actually act as a forum), then about 8 sub forums. So I republish the RSS feed for the primary/parent forum as an email "newsletter" through and give our forum members the link to the Feedblitz sign up page for the email newsletter. You can tell Feedblitz to check for new posts in the RSS feed daily, 8 hourly, 4 hourly or "express" which is the most frequent. Every time there is a new post in one or more of the sub forums the subscribers get an email.

With the users' permission you can import them as subscribers into your Feedblitz account.

There is unfortunately a cost for using Feedblitz depending upon the number of susbcribers. A free alternative (the on free one I know if) is (owned by Google) however that only provides a daily email to subscribers.

I hope this helps.
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Old 21 Feb 2011, 18:20
jdj jdj is offline
Join Date: Sep 2009
Real name: JJ
Q. "....So I republish the RSS feed for the primary/parent forum as an email "newsletter" through and give our forum members the link to the Feedblitz sign up page for the email newsletter."

Not sure this would work for me because it's being able to reply by email that my users are asking for. I suspect it would cause issues but I wouldn't want it on all forums....
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Old 21 Feb 2011, 21:59
kevinh kevinh is offline
Join Date: May 2007
Originally Posted by jdj View Post
Not sure this would work for me because it's being able to reply by email that my users are asking for. I suspect it would cause issues but I wouldn't want it on all forums....
Ok, so the RSS solution wouldn't help you, although if users are interested enough they will come to your forums to contribute.

You can enable EI for specific forums, but bear in mind there are other issues. One is that many people who are accustomed to a mail list will never come to the forums site, they only communicate with the site by email. Also EI does not work well when people try to post by email from a smart phone (i.e iPhone or Blackberry).

For some reason with iPhone mail EI cannot determine where the new post ends, so you will find that people will post their new message followed by the message they received by email. There are also character and formatting issues. Here's an example;

I was forever "tidying" posts up, otherwise the problem just snowballs when more people post by email.

Also, I found that the ability to post by email encourages people to make stupid posts, probably because it's just so easy to do.

People sometimes accidentally create a new thread by email when replying to an existing thread (because they change the subject line so EI doesn't know to append the post to an existing thread).

So EI has it's pros and cons. It may be a moot point anyway unless you can find someone to develop it for vB 4.x
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Old 28 Feb 2011, 21:28
misticjeff misticjeff is offline
Join Date: Sep 2004
Hi Guys,

I read through about 20 pages of this thread but cannot find an answer and don't have the patience to go through the other 50 pages.

My issues:

Got the mod working last night, tested it and it worked.

Then another admin posted a reply via email and for the past 6 or so hours, that post continues to repeat itself over and over, emailing itself.

Second issue is that i've tried starting a thread by emailing it and it does not seem to be working.

Any suggestions??

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Old 28 Feb 2011, 22:26
kevinh kevinh is offline
Join Date: May 2007
First problem (repeat messages) is almost certainly due to messages being left in the forum mail box. If you are using IMAP in "Email Reply Integration Settings" (in Forum settings) - try switching to POP.

Beforehand however, you might want to go into the mailbox using a web client and delete the exisitng messages so you don't further irritate your subscribers

Can't suggest anything for the second problem, other than checking that the message is actually making it into the forum inbox and obviously making sure the sender address is that of a registered user with appropriate permissions.
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Old 01 Mar 2011, 02:51
misticjeff misticjeff is offline
Join Date: Sep 2004
In the forum settings, I had it set to POP... I just tried setting it to IMAP. We'll see what happens.

Regarding the second issue, I'm sending a start new thread email using an approved account, it's going into the mailbox setup for the forum in question but not actually starting a new thread.

Any ideas?
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Old 17 May 2011, 21:14
Cyricx Cyricx is offline
Join Date: Sep 2002
mistic, I remember this bug occuring awhile back on my site as well. I thought I had eliminated it in the public release. I'll have to compare code versions to see, but what I remember is that something was causing the processing of script to halt after it had loaded the message to the forum, but hadn't deleted the email. In the next version I'll be saving it to a temporary database table and immediately deleting it to fix but I'll see if I made a quick fix in the 3.6/3.7 code for it. An immediate fix is to go in to your mailbox and delete that hanging message.

A heads up for all I'll be working on this in the next few days to come and dig over what others have found and what I can figure out to get a new release for vb4 sent out.

There is no plans to continue the 3.6 and 3.7 once I've got the 4.x working.
Cyricx (Chris)
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Old 17 May 2011, 21:30
Bob Ricci Bob Ricci is offline
Join Date: May 2002
What versions will this mod work with? We've been patiently waiting...
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Old 17 May 2011, 21:47
Cyricx Cyricx is offline
Join Date: Sep 2002
I'll be primarily focusing on 4.x

From what I've heard and read that is the most requested.
Cyricx (Chris)
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Old 17 Jun 2011, 21:27
LarryPreheim LarryPreheim is offline
Join Date: Jun 2011
Do you have an updated patch for USERCP_SHELL?

I am running 4.1.3 The edit area now looks like:
<ul class="blockrow">
<li class="{vb:raw navclass.substhreads_listthreads}"><a href="{vb:link subscription, '', 'do=viewsubscription'}">{vb:rawphrase list_subscriptions}</a></li>
<li class="{vb:raw navclass.substhreads_editfolders}"><a href="{vb:link subscription, '', 'do=editfolders'}">{vb:rawphrase edit_folders}</a></li>

Thank you.
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Old 22 Jun 2011, 15:39
Cyricx Cyricx is offline
Join Date: Sep 2002
That's actually the part that is kickin my butt right now in the upgrade to 4.x
Cyricx (Chris)
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Old 25 Aug 2011, 15:36
ahobilam's Avatar
ahobilam ahobilam is offline
Join Date: Aug 2011
Real name: NVS
Can anybody tell me, will it work with VB 4.1.5?
any other latest mod like this.
I installed it and got Database error.
Warning: array_merge() [function.array-merge]: Argument #1 is not an array in [path]/includes/class_bootstrap.php(1315) : eval()'d code on line 135

Later I uninstalled it, now my forum is working.
Please help.
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Old 26 Aug 2011, 20:36
phinphan phinphan is offline
Join Date: Jan 2011
Originally Posted by Cyricx View Post
That's actually the part that is kickin my butt right now in the upgrade to 4.x
Chris - any luck on this. I emailed you about it and will be happy to underwrite some/all of the cost if it can be done. This has become a huge issue on my forum and we are contemplating rewritting the whole site in Drupal or biting the bullet and spending an arm and a leg on Fusetalk which has this already.
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Old 05 Jan 2012, 09:18
bumper2011 bumper2011 is offline
Join Date: Feb 2011
Invalid email

hi everyone, may I have your help & advice? I have configured & tested the email integration feature. I did receive email when there is new post in the forum. However, there is no reply post if I replied the email with content.

I have enabled the log in Scheduled Task Manager, and tried with a few runs. the log just show "Email Integration results Opened mailbox for <MYFORUM> Invalid email @" or "Email Integration results Opened mailbox for <MYFORUM> No messages found for <MYFORUM>"

I think the "no message" in log is regarded as normal as it deletes the message after grabbing. But why does it say "Invalid email"? what is the possibility of the problem?

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